Every landlord should know some basic math. There are calculations that are indispensable to the business. I have seen plenty of fast and loose interpretations of these formulas. Remember when you are buying a property the seller is going to try to get creative to minimize expenses while you the buyer must use proper formulas to determine the purchase price for the property.
Capitalization Rate (Cap Rate)
This is probably the most common metric used by investors. Sellers will drastically understate expenses. Ask for copies of original bills. If they refuse just move on and find a more honest seller.
Lets talk about expenses. This includes bills such as natural gas, electricity, water and property taxes. This calculation also includes a percentage for maintenance, property management and vacancy allowance. Those expenses are what sellers leave out. This is your safety margin and believe me you will need it at some point.
Sample Cap Rate
A nice example of a Cap Rate calculation can be found here on CMHC’s website.
The only item they are being shy about is the percentage for property management. You should calculate your property management at around 7% in my opinion. All things considered, the calculation is well done. You can find vacancy rates for different areas here.
Deferred Maintenance & Micro Analysis
When deciding what to offer for a property you’ll want to look at deferred maintenance both in the apartments and throughout the building. This is the list of stuff the previous owner should have done but did not.
You’ll also want to know more about the building. Was it a drug den? How do people like living there? Were there three murders in the building two months ago? What is turnover like? Have the tenants been there a long time? How is the street? What is the reputation of the building? For this you’ll have to go back to the area without your real estate agent and knock on some doors.
Cap Rate Reversed
You’ll want to calculate the Cap Rate equation in reverse. This way you can decide how much you want to pay for the building.
Lets assume you want to achieve a Cap Rate of 8%. You’ll want to plug in all your numbers for expenses to figure out the real Net Operating Income then do the calculation to figure out how much your final purchase price should be.
Cash on Cash Return
This calculation is more complex. Once you have figured out your NOI you calculate this important metric. This measures what the Return on Investment (ROI) will be on the cash used. This is how to operate this calculation.
NOI – Mortgage payment = Projected annual cash return
Down Payment + Closing costs + Deferred Maintenance Expense = Cash Outlay
Projected Annual Cash Return/Cash Outlay = ROI
Cash Outlay/Projected Annual Cash Return = How long it will take before you get your money back
Buying income property is NOT a POPULARITY CONTEST.
The only reason to buy an income property is to make money. The only way you’ll make money is to buy properly. With income property, it’s all about the cash flow. If you a buy a property without all the safety margin numbers in place, you will end up putting more of your hard earned cash into the property. Month after month, year after year you can look forward to owning a cash-sucking cow of a property.
You should put in offers on property using your analysis. Without offers no one will ever say yes. To do this you’ll need a real estate agent. Lots of real estate agents will not want to put in the offers you want. If you’re serious you might want to respect your real estate agents time by paying him or her something every time you put in an offer. You may have to put in 20 offers before one gets accepted. Why should the real estate agent spend his time and money working with an investor and putting in a bunch of complicated offers when they can go find a nice first time buyer, show them a couple houses and get a sale.
Feel free to show your math to the seller. It’s very likely you aren’t informing them of anything. They want to get as much as possible for their property. Can you blame them? It’s not at all like buying a residential house. These properties are not very liquid and the only thing that matters is the income.
Return on Investment for Improvements
Once you have your property if you’re smart you’ll want to figure out how to increase the income. Every time you increase the income by $50 you’ll increase the value of your building and improve tenant quality.
How much is a $50 per month increase in rent worth to the investor?
You’ll want to figure out the payback on the improvement. How long will it take to get that money back? Increased building value is great but you don’t get that money unless you refinance or sell the building.
If the improvement is painting the kitchen, putting new handles on it and installing a counter top. This will cost you $800 (assumed).
Lets try to put the $800 towards a brand new kitchen. The kitchen is 15 years old and beat up. Let’s try and get an extra $100 per month rent. We’ll spend $2000 on our kitchen. (assumed)
The new kitchen is a better investment. At the end of the payback period you have replaced something old with something new that you get to keep. Your building value has increased by $15,000.
Cap Rate Spreadsheet
Editors Note: Due to high demand, I have included Rachelle’s cap rate spreadsheet here.
How to use the Spreadsheet
This is a sample building, a real one, which is not a great investment IMHO.
1 – You will have to figure out your own vacancy rates (which you can find on the CMHC website) it varies with each neighbourhood. Each property will be different and you will have to check up on every one.
2 – You will have to figure out your own property management fee schedule. For smaller buildings it may cost up to 10% while large multiple unit buildings go as low as 3% of gross income
3 – For Maintenance allowance I allow 10% of the gross monthly rent. This should allow for you to turn over suites when they become vacant and save money for improvements and repairs such as roofs.
Deferred maintenance is any maintenance that has not been done previous to your owning the building that needs to be done. This includes ensuite maintenance that is above wear and tear you will have to pay for. For instance, an existing tenant is living in a suite that has a hole in the countertop near the tap. It should have been replaced but has not. When you become the new owner you assume the liability for the repair.
Download the CAP rate/ROI spreadsheet
I urge every landlord/investor to use these calculations. Owning an income property is not the golden path to riches proclaimed in endless programs, courses and seminars. Like any other business you must make wise investments with solid measurable results. It is easy to spend money you don’t need to on things that don’t need to be done or that don’t return any money. Don’t pay foolish prices for income properties. Money must be respected. The numbers are your friends.
Happy Investing !
About the Author: Rachelle specializes in renting property on behalf of landlords and is the blogger behind Landlord Rescue. She also works with investors to find good investments in Toronto and surrounding areas. Her passion is bringing multi res properties back from the brink and maximizing profitability.